7 Points you can’t forget when creating a new event!

Whether you’re new to Eventsforce or using your solution in a different way, you’ll want to ensure that your event setup is as smooth and hassle-free as possible. So, we spoke to our Technical Support team and found out the seven most common things people sometimes forget to do. We’ve listed these below, outlined why they are important, and each time provided you with a solution. Read on for some top tips.

Choosing registration options: How your website is accessed is one of them most important decisions when creating an event. With options such as choosing whether the event is public or private, invitation only or not, and registration dates choices, making the right decisions here is vital. It’s often the difference between filling your event with the right people or people you don’t really want to be there. More…

Setting up a new registration/confirmation email: Registration confirmation emails are triggered automatically as part of the registration process. They’re an excellent opportunity to provide your delegates with valuable event related information and for you to reinforce your event branding. Don’t miss out on the chance to keep your delegates fully informed and engaged. More…

Choosing a price type for your event: If your events are designed to make money, good initial pricing decisions are crucial. In Eventsforce, prices can be applied on two different levels, either a Basic Price or a Price Descriptor. Basic prices are for when you don’t intend to change the price during the event lifecycle. If you do intend to change the price at a later point within the booking or initial setup, you must use a Price Descriptor. More…

Setting up an event capacity: Whether it’s to guarantee enough space for effective networking, make sure your catering doesn’t run out, or enforce health and safety restrictions, setting an event capacity is key. In Eventsforce you can set day capacities and receive email notifications when this approaching so you’ll never be in the position of trying to seat 100 delegates on 70 chairs! More…

Choosing your cancellation dates: The decision as to whether you are going to let delegates cancel their bookings online is one that needs to be made early in the event setup. To avoid last minute cancellations which could affect issues such as seating, catering, security and session management, set a cancellation date which means that delegates won’t be able to cancel online after a date set by you. More…

Creating an action list: Action lists allow you to create a library of to-do lists for your events which can be added to an event and tracked as tasks are completed. Action lists are created at account level by users who have access to the System set up menu, usually an administrator. So, if you want your event planning to stay organised, action lists can be a great help. More…

The Day Selection page: If you are running multi-day events, Eventsforce allows your delegates to select which days they are going to attend as part of their online registration. Alternatively, the day selection page can be switched off if all delegates must attend all days, and is irrelevant to one day events. Simply choose the option most relevant to your event. More…

If you’d like to discuss any of the above further or are interested in finding out more about how to set your events up in Eventsforce, please contact our Technical Support team on 0845 680 6826 or email support@eventsforce.com